For Regulated Canadian Immigration Consultants

Built by an RCIC. For RCICs.

Most immigration software is built by people who've never sat across the table from a Pre-Removal Risk Assessment client. Meridian was built inside a working RCIC practice in Abbotsford, BC, by people who file IMM 5710s every week.

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Built by a working RCIC, in a working RCIC's office.

Sukhveer Khokhar

Founder & CEO, Nova System Inc. · Managing Partner, Waymark Immigration · Abbotsford, BC

"Every feature went through one filter: would I use this on a real case before lunch tomorrow? If the answer was no, it didn't ship."

A day in the practice

The day you've actually had.

Three moments every working RCIC recognizes, and what Meridian does in each one.

The 11 pm call

It's 11 pm. A client calls. Their work permit expires in three days and they're outside Canada. You haven't pulled the file in two months and can't remember which provincial program they were on.

Aurora surfaces the case summary on your phone with one tap; the timeline shows exactly where things stand, no laptop needed.

The overnight change

It's 7 am. IRCC quietly updated a checklist overnight. A new supporting document is required and a form revision date changed. Three active cases were preparing the old version.

Meridian checks IRCC forms for new revisions and flags every case still referencing an old one.

Five years of stamps

An H&C file. The client needs physical presence in Canada to the day over five years: a stack of stamped passports, an old CBSA printout, and a client unsure about a 2022 trip.

Drop the CBSA traveller-history PDF into the case file. Meridian files it in the right place and surfaces it on the timeline.

Why this works

Four things we never compromised on.

If any of these is missing, the tool isn't ready for RCIC work. We were stubborn about all four from day one.

Built inside a practice

Sukhveer is a working consultant at Waymark Immigration; Arshdeep is the supervising RCIC. Every feature came out of a real case, including the ones that took weeks to file because the existing tool couldn't handle them.

CICC-aware from day one

Audit trail on every record, tenant data isolation, retainer scaffolding, and conflict-of-interest detection on the lead-to-case path. We built around the CICC Code of Professional Conduct, not as an afterthought.

Knows IRCC's rules

190+ IRCC forms, filled straight from the case file. Meridian checks revision dates for you, fills what it can verify, and asks you for the rest.

Made in Canada, stays in Canada

Canadian data residency where the underlying service supports it. PIPEDA, BC PIPA, and provincial privacy obligations baked into the data model. We are not SOC 2 certified yet, and we say so on the security page.

Before you sign

Before you sign up for any immigration software, check these.

If the tool you're evaluating can't tick every item below, it isn't ready for RCIC work. Full stop. We held ourselves to the same list.

Tenant data isolation

Firm A can never see Firm B's data. Enforced in the data itself, not just in the dashboard. The single biggest CICC liability if it's wrong.

CICC professional conduct compliance

Tools that nudge you toward unauthorized practice are a regulatory problem. Your software should know which surfaces are RCIC-only.

Real audit trail for discovery

If a complaint is filed, can the tool produce a tamper-evident log of who did what, when, to which file? Required, not optional.

Third-party processor disclosure

Your retainer agreement needs to name every sub-processor. The vendor must give you a current list, not redirect you to "ask sales".

SOC 2 status, stated plainly

Vendors that claim "SOC 2 compliant" without a Type II report are dressing up. We are not certified yet, and we say so.

Conflict-of-interest screening

When a new lead comes in, the tool screens for prior files referencing the same employer, sponsor, or address before you take retainer.

Trust accounting (if you handle retainers)

If retainer funds touch the platform, it needs trust-account separation, reconciliation, and reporting that satisfies your provincial rules.

Honest shipped-vs-aspirational labels

If a feature is on the roadmap, the site should say so. If a screenshot is a mockup, it should be labelled. Anything else is a misrepresentation you'll inherit.

Every box ticked. No asterisks. If you find an item we don't pass, tell Sukhveer directly: support@thenovasystem.com

What you actually get

What lives behind the login.

Three surfaces. One product. Built for the daily reality of an immigration practice.

Polaris Desktop CRM

Where you spend your day. Cases stream in as IRCC updates land. The next move on every file sits right beside it, one click away. Built for a 6-hour day, not a 6-day onboarding.

Aurora Mobile

Your practice, in your pocket. Today, deadlines, pending docs, ask the AI: the four things you need before a coffee runs cold. The phone is for triage; the laptop is for the paperwork.

Island Bar

The widget on your firm site. A floating pill with entry points for AI chat, booking, news and forecast, all part of the same system your firm runs on. Visitors talk to your firm, not a generic widget.

Who's behind it

A small team. We pick up the phone.

Sukhveer and Arshdeep testing the app on a phone

Sukhveer Khokhar

Founder & CEO, Nova System Inc. · Managing Partner, Waymark Immigration · Abbotsford, BC

"I built Meridian because I needed it for my own practice. I file IMM forms every week. Every feature went through one filter: would I use this on a real case before lunch tomorrow? If no, it didn't ship."

Arshdeep Singh Brar

RCIC R1034253 · Testing & Advisory · Member, CICC

"I tested every legal-reasoning AI surface against real refusal letters and Procedural Fairness Letters from cases I've handled. If the AI gets something wrong on a regulated surface, I want to know first, and we built the checks so I do."

Coming soon

Bring Meridian into your practice.

A direct setup line to Sukhveer, migration assistance from your current tool, and a standing 30-minute monthly check-in for your first quarter. Monthly billing, cancel anytime. Go on the list and Sukhveer picks it up with you when we open.

Not adding new firms yetFirms already using Meridian keep full access. New firms can join once the next version is ready to release.
RCIC questions

Things RCICs actually ask before they sign.

Honest answers. If we don't pass on something, we say so.

How do I know my client data is safe under CICC professional conduct?

Your firm's data is walled off from every other firm's. Firm A cannot read Firm B's records. Every privileged action lands in an audit log you can export. The security page has the independent scanner grades.

What happens if Nova goes out of business? Can I export my data?

Yes. Every tenant can export the full set of records (cases, clients, documents, notes, audit log) at any time as a structured archive. There's no lock-in clause in the MSA. If Nova ceases operating, the agreement requires a final export window before any data is destroyed.

Does Meridian integrate with the IRCC PR Portal or GCMS notes?

GCMS notes: yes. Drop the ATIP-returned PDF into the case file and Meridian files it under GCMS notes. IRCC PR Portal: there is no direct integration. Your case data is structured so the fields are ready the moment you sit down at the portal.

How are my third-party processors disclosed for my retainer?

The current sub-processor list is published at sub-processors and referenced by the Data Processing Addendum. Both are linked from the footer of every page.

Join the waitlist

We are not adding new firms until the next version is ready to release. Tell us about your practice and you go on the list. You hear from us first when it opens, with a walkthrough on a real file.

You are on the list.

We have your details. You will hear from us first when the next version opens.